DTM Field & IM Assistant (Atbara) – IOM

Job Description

Organization	United Nations High Commissioner for Refugees
Job Title	DTM Field & IM Assistant
Location	Atbara, Sudan
Classification	G4
Type of Appointment	One-year fixed term with possibility of extension
Estimated Start Date	As soon as possible
Closing Date	July 08, 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated
to promoting humane and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.

Context:

Under the overall supervision of the Displacement Tracking Matrix (DTM) Programme Coordinator, and
the direct supervision of the Area Coordinator (DTM), the Field & IM Assistant is responsible for the
following functions:

Core Functions / Responsibilities:

1. Assist in maintaining data collected from IOM programmes for entry in the system and ensure
   all datasets/reports are up to dates.
2. Serve as focal point in the data processing unit in verifying and encoding data received from
   the field offices.
3. Follow up with program DTM Enumerators deployed in the field offices to ensure regular
   updates of DTM data
4. Respond to Area Focal Coordinator inquiries and information request in a timely manner
5. Review, log and route incoming correspondence and set up/maintain files and records.
6. If necessary, translate information and document from Arabic or vice versa.
7. Maintain and improve the filing system, ensuring optimal organization and efficiency
8. Provide guidance and training to new onboard and junior staff ensuing seamless integration into the team
9. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with
   standards of conduct and data protection rules
10. Perform any other duties as may be required

Required Qualifications and Experience

Education

• Secondary School or Diploma, desirable to have university degree or an equivalent
  combination of relevant training and field experience highly desirable.

Experience

• Minimum experience of 2 years in related field.
• Personal commitment, efficiency, flexibility, and drive for results
• Ability to work harmoniously with colleagues from varied cultures and professional
  backgrounds
• Strong computer background including experience with relational databases and Microsoft
  applications such as Excel, PowerPoint, Word, and Outlook.

Skills

• Clearly communicates and streamlines information from field to sub-office to Head Office.
• Deal with Smart phone and gadgets.
• Very good knowledge in MS package, specifically Excel spreadsheets.
• Demonstrated ability to implement and understand data collection methodologies.

Languages
Fluency in English and Arabic is required (oral and written).

Required Competencies

Values – all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: respects and promotes individual and cultural
  differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to
  achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely
• manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and
  innovate.
• Accountability: takes ownership of achieving the Organization’s priorities and assumes
  responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
  complex matters in an informative, inspiring, and motivational way

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding
  confirmation.
• Only candidates residing in either the duty station or from a location in a neighboring province
  that is within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.
  Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
  individuals hired on or after 15 November 2021. This will be verified as part of the medical
  clearance process.
• Accommodation is not provided.
• This position is open to ONLY Sudanese nationals.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
  applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via email referencing subject as “VN 44
2024 DTM Field & IM Assistant – G4, Atbara.”
Kindly send the following document to: [email protected]

1. Cover Letter
2. CV
3. PHF (Personal History Form)
   Any application that does not comply with the above-mentioned instructions will be automatically
   excluded from the process. Only shortlisted candidates will be contacted.
   Posting Period
   From 01.07.2024 to 08.07.2024.
   No Fees:
   IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
   training or other fee). IOM does not request any information related to bank accounts.