Head of Mission Support (Port-Sudan) – MSF – Swizerland

Job Description

Job Title	Head of Mission Support
Section/Unit	Operations
Supervisor	Head of Mission
Location	Port-Sudan
Closing Date	08 July 2024

Supporting the Head of Mission in management and coordination tasks, ensuring a smooth relation with stakeholders, contributing to the follow-up, to the management of information, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks.

Duties and responsibilities:

Key  responsibilities:

• Assisting in the elaboration of analysis and plans of the mission in collaboration with the PC, MedCo and the Communications responsible and supporting its implementation and follow up. 
• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.) and preparing full report
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, permits, policies, protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, for Staff.
• Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
• Translating documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondences in the absence of the HoM.

Minimum Qualification, Skills and Experience Required:

QUALIFICATIONS AND SKILL REQUIREMENT

• University Degree of similar level of education

Experience 

• Experience in humanitarian aid preferably within MSF. Essential strong understanding of the workings of the different administrations of the country
• Experience working in political, security and humanitarian issues in the country

Languages 

• English and Arabic Essential

Competencies 

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3

Knowledge

• Computer proficiency in MS Excel and Word
• Good analytical skills, at ease with figures and economics data
• Excellent communication and diplomatic skills, including writing skills

How to apply

Application in English language must include:

• Cover letter, explaining your motivation for the position.
• Complete CV, copies of relevant certificates and diplomas mentioned in the CV
• Updated contact details (candidate’s phone number and a backup phone number)
• Contact information of the previous employer/s for reference
• Business Card from labour office 

Incomplete applications will not be contacted. 

Application to MSF-Switzerland Office in Port Sudan, Labour office, HAC, before 08/07/2024 only short-listed candidates will be contacted.