Liaison Officer (Port-Sudan) – MSF – Swizerland
Job Description
| Job Title | Liaison Officer |
| Section/Unit | Administration |
| Supervisor | Head of Mission / HR Coordinator |
| Location | Port-Sudan |
| Closing Date | 01 July 2024 |
Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures, and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Duties and responsibilities:
Key responsibilities:
- Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures.
- Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
- Know all the procedures that MSF needs to follow to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
- Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
- Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
- Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
- Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
- Keep all documentation and files updated, properly filed and easily accessible for the internal use
Minimum Qualification, Skills and Experience Required:
QUALIFICATIONS AND SKILL REQUIREMENT
Secondary education essential. Administration or communication related studies desirable.
Experience
Previous experience in MSF is a plus.
Languages
Arabic and English is essential.
Knowledge
Computer literacy (word, excel and internet) is a plus.
COMPETENCES
- Results L1
- Teamwork L1
- Flexibility L1
- Commitment L1
- Service L1
- Stress Management L2
How to apply
Application in English language must include:
- Cover letter, explaining your motivation for the position.
- Complete CV, copies of relevant certificates and diplomas mentioned in the CV.
- Updated contact details (candidate’s phone number and a backup phone number)
- Contact information of the previous employer/s for reference
- Business Card from labour office
Incomplete applications will not be Contacted.
Application to MSF-Switzerland Office in Port Sudan, Labour office, HAC, before 01/07/2024 only short-listed candidates will be contacted.
