BASE AND FACILITIES OFFICER (Omdurman) – MSF Holland

Job Description

Section/Unit:	Logistics and Supply
Duration	6 Months
Supervisor:	Logistics Manager /Logistics Coordinator
Location:	Omdurman
Deadline:	08 June 2024

Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to MSF standards and protocols in order to have the material, infrastructure and vehicles in optimal running conditions.

Duties and responsibilities:

• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly discarded
• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular: 
• Inventories and the reallocation of equipment.
• Renewing the authorization to use radio material with local authorities.
• Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager.

MSF Section/Context Specific Accountabilities

• Logistics activities to be followed according to MSF standards and protocols.
• Following up with fuel consumption for all hospitals, Al Nao, Al Saudi and Al Boluk fleet.
• Following up with hospital vehicles and generators maintenance and service.
• Planning and monitoring of movements of office staff, in Omduraman, Shendi, Sururab.
• Follow up with TP approval for IMS visits from River Nile state, if requested.
• Supervision of staff (Head of skilled Laborers, handy man, Drivers).
• Supervising of external contractors and checking the quality of work done.
• Following the supply procedures when making requests for the department. (Purchase order, reception…etc).
• Checking supplies needed in MSF facilities (cooking gas, electricity, water…etc).
• Maintenance of MSF facilities (Guest houses in Omdurman/Sururab/Shendi, offices and warehouse). Including electricity, water connections and water supply.
• Ensuring proper collection of waste from all facilities. (office and GHs)
• Other requests given by line manager.

Minimum Qualification, Skills and Experience Required:

Education	Essential Secondary Education.
Experience	Desirable experience with other NGOs
Languages	Mission language essential; local language desirable
Knowledge	Computer literacy and  radio equipment user-knowledge.
Competencies	Results and Quality Orientation  Teamwork and Cooperation  Behavioural Flexibility  Commitment to MSF Principles  Service Orientation  Stress Management

How to apply

Interested candidates are requested to send their CV & copy of educational and experience certificates to MSF Holland Office