Supply Assistant (Abyei) – UNV

Job Description

Organization	United Nations Volunteers
Description of the assignment title	Supply Assistant
Host entity	UNISFA
Assignment country	Sudan
Duty stations	Abyei (SDN)
Type	Onsite
Number of assignments	1
Advertisement end date	16/05/2024

Details

Mission and objectives

UNISFA was established in July 2011 under authority of the UN Department of Peacekeeping Operations (DPKO). UNISFA is mandated to Strengthen the capacity of the Abyei Police Service (APS) by providing support, including the training of personnel, and coordinate with the APS on matters of law and order, Monitor and verify the redeployment of armed forces from the Abyei area in accordance with the 20 June 2011 Agreement, Provide de-mining assistance and technical advice, Facilitate the delivery of humanitarian aid and free movement of humanitarian personnel in coordination with relevant Abyei Area bodies, When requested and in cooperation with the APS, provide security for oil infrastructure in the Abyei Administrative Area (AAA) and later to organize the referendum The Council also authorized UNISFA under Chapter VII to:

• Protect UN Personnel, facilities, installations, and equipment.

• Ensure the security and freedom of UN and humanitarian personnel and members of the Joint Military Observers Committee and Joint Military Observer Teams established by the 20 June Agreement.

• Protect civilians under imminent threat of physical violence; and protect the Area from incursions by unauthorized elements and ensure security.

Context

This position is in the United Nations Interim Security Force for Abyei (UNISFA).

The UNV Supply Assistant reports to the Chief Centralized Warehouse to support operations in Supply Chain Management Section

Task description

Under the direct supervision of the Chief Centralized Warehouse or designated Supervisor, the UN Volunteer will undertake the following tasks:

•Receiving and processing requests for equipment and materials. Prepare pick list and issue vouchers, for approved requests.

•Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries;

•Ensure proper procedures for receiving, storing and issuance of assets/materials are followed within the Centralized Warehouses. Adhere to the standard UMOJA processes and record all warehouse/inventory transactions using the UN ERP.

•Perform movement of equipment/materials with accurate SAP/UMOJA T-Codes. Maintain accurate Bin Locations and stock holding in UMOJA.

•Ensure the safety and security of the materials & the Warehouses; empower the Warehouse staff with the safety measures. Raise awareness in Occupational, Health and Safety (OHS).

•Support identification of “minimum, re-stock (re-order) and maximum stock levels for the materials stored at the warehouse.

•Prepare various warehouse activity reports including: key performance indicators (KPI), inventory reports, demand trend, scales of issue, cycle counting and statistics reports.

•Evaluate in consultation with Supervisor all present and future requirements; in this respect, expedite all requisitions for international and local purchases and issuance.

•Liaise with the Receiving and Inspection Unit (R & I) at the Mission, regarding received assets and materials, and conduct collaborative physical inspections of the received assets/materials, ensuring they are delivered in line with the purchased order.

•Ensure that assets and materials received are classified in accordance with the United Nations policy. Ensure proper control and procedures for receiving, inspection, issuance and recording.

•Coordinate and liaise with Technical Sections and end users to obtain full cooperation on asset management, receiving and stock management, issuance, physical inventories, data reconciliations and write-off.

•Coordinate with the R & I, Technical Sections, and MovCon officers in respect of redeployment of assets and materials within the mission and shipments to other UN Missions.

•Direct workload priorities, formulate resource allocations and monitor progress through statistical analysis of database records and monthly progress reports for the Unit.

•Ensure that accurate and auditable records, in both hard and electronic format, are maintained for property control and accountability in conformance with Secretariat Administrative Instructions, Logistics Support Division (LSD)/Office of Chief Mission Support (OCMS).

•Performing any other related tasks as may be required by the Chief Centralized Warehouse or the designated Supervisor.

Furthermore, UN Volunteers are encouraged to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; network and build relationships with local organizations, groups or individuals, and support and/or participate in local volunteering initiatives.

• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.

• initiate and/or participate in local volunteer groups, including assisting them in submitting stories and experiences to the World Volunteer Web site.

• Promote or advise local groups on the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible; -Encourage, mobilize and support coworkers, fellow UNV volunteers and members of the local community to play an active part in peace and development activities on a voluntary basis.

• Discuss with supervisors how volunteerism for peace and development can be mainstreamed in the assignment and integrate activities promoting volunteerism for peace and development into work plans.

• Assist with the UNV “buddy Programme” for newly arriving UNV volunteers.

Results/Expected Output:

• The volunteer will have contributed to strengthening the UNISFA Health Services through quality assurance mechanisms.

• Inclusion in Performance Appraisal Report of statement of achievements towards volunteerism for development and capacity building during your assignment such as specific quantification of mobilized volunteers, trained national colleagues, activities, capacities.

• The Volunteer will have created an impact on the efficiency of the Clinic as the incumbent’s own initiative will be decisive in result of work and timely finalization.

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

4 years of experience in Warehousing and inventory management in retail logistics and/or exposure to any of the Supply Chain Management functional components;

• Proven ability to analyze data. Having experience in UN Enterprise Resource Planning (ERP) UMOJA or SAP Warehouse module is an advantage;

• Excellent written and spoken English

• Solid computer skills, including full proficiency in various MS Office applications (Excel, Word, etc) and other IT applications and office technology equipment;

• Knowledge of the UN rules, regulations and working practices pertaining to field missions is an advantage;

• Experience in a large international organization is an advantage

• Driving License: A valid driver’s license and proven ability to drive manual gear 4×4 vehicles is required. Holding a license to operate forklift is an advantage

Area(s) of expertise

Logistics and Inventory

Driving license

Manual Transmission Required

Languages

English, Level: Fluent, Desirable

Required education level

Bachelor degree or equivalent in First level degree preferably in Business Administration, Engineering, Logistics, Supply Chain Management or relevant field.

Competencies and values

•Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership, and work independently under established procedures; •Accountability: ability to operate in compliance with organisational rules and regulations;

•Planning, effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

•Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;

•Communication; proven interpersonal skills; good spoken and written communication skills;

•Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area;.

•Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Other information

Living conditions and remarks

General: This assignment is based in the UNISFA Headquarters – Abyei – Sudan. Currently this duty station is designated as non-family. Due to the terrain, the area is prone to flooding during the rainy season which lasts from late May until Mid-November. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as single room with bath and toilet facilities. Power and water (including purified water) is provided inside the camp by the UN. As per OHRM rules, a reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN managed cafeteria inside the UN Camp in Abyei. The standard and quality of food is limited with a repetitious daily menu. Wide varieties of food are not available and may not be to the personal taste of UNVs. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Card to the mission. Malaria prophylaxis is highly recommended. Due to large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6 -week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R, 1 day official (Admin) and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals and any other expenses while on R&R. R & R trips must be approved by the supervisor.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy