Senior Programme Associate (Port Sudan) – IOM
Job Description
| Organization | United Nations High Commissioner for Refugees |
| Job Title | Senior Programme Associate (Team Leader) |
| Location | Port Sudan, Sudan |
| Classification | G7 |
| Type of Appointment | One-year fixed term with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | 30 June 2024 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing
services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.
Context:
Under the overall supervision of the FAP Senior Programme Coordinator and direct supervision of the
National Project Officer (FAP), the successful candidate will be responsible for supporting the day-to-day
management of the FAP Unit and its staff.
Core Functions / Responsibilities:
- Under the supervision of the National Project Officer (FAP), coordinate, budget, implement,
monitor and assess all aspects of the project. - Supervise and build capacity of the FAP Migrant Service Assistants and of the Project
Assistant (Quality Control Monitorin) and the Project Assistant (German Speaker) in order
to implement operations efficiently and effectively. Prepare correspondence on legalization
with other FAP Offices, follow-up and direct of Security Team, procurement and
maintenance in coordination with Country Office. - Ensure that all conditions of the project proposal signed between IOM and the German
government are respected by the staff, also take responsibility for the day to day running of
the FAP and of the FAP set-up, which will include supervising applicable refurbishment,
providing logistical/administrative support, assist in preparing appropriate paperwork SOP’s
and templates for the Project Team, and any other reasonable requests relating to the
establishment of the FAP. - Oversee the implementation of operations related to Family reunification and resettlement, regularly make suggestions on how to improve efficiency and effectiveness and bring problems or issues to the attention of the Officer in a timely manner. Ensure data accuracy for all records and assist reporting these periodically in a timely manner as per donor requirement; maintain a high degree of skill in using IOM internal software platforms.
- Oversee the organization and/or scheduling of appointments, including, as assigned, the
creation of ad hoc reports, the creation and updating of schedules, the issuance of
notifications and the confirmation of appointments, interpretation services and/or the
completion of logistical duties related to circuit rides. Liaise with all units being serviced by
scheduling team members to ensure open communication and satisfaction with scheduling
activities. - Assist with the reporting and data-management of the FAP project preparing statistical and
thematic reports. Inform management of any problems or issues immediately and regularly,
make suggestions on how to improve efficiency and service. - Take active steps to mitigate fraud and malfeasance, and to monitor the integrity of records
containing individual data. impartial and unbiased during all interactions with migrants and
colleagues per the IOM Code of Conduct and instruction on the prevention of sexual
exploitation and abuse (PSEA). - Perform other duties as may be assigned.
Required Qualifications and Experience
Education
- University degree or equivalent in Business Management, Client Services, Social Science or related
field with five years of relevant experience; or, - High school diploma with seven years of relevant experience.
Experience
- Minimum five years of relevant professional experience in a similar setting & capacity; supervisory
experience; Demonstrated ability to maintain accuracy & confidentiality in performing
responsibilities. - Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good
knowledge of information technology and proficiency in Microsoft Office applications especially
Excel, Word, PowerPoint, and Publisher - Previous work experience in international organizations and service industry companies would be an
- advantage.
- Strong interpersonal & intercultural skills with an attention to detail.
Languages
Fluency in English and Arabic is required (oral and written).
Required Competencies
Values – all IOM staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible. - Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct. - Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results. - Delivering results produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge continuously seeks to learn, share knowledge and
innovate. - Accountability: takes ownership of achieving the Organization’s priorities and assumes
responsibility for own action and delegated work. - Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring, and motivational way
Managerial competencies – Behavioral indicators – Level 2
- Leadership: Provides a clear sense of direction, leads by example, and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential. - Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential. - Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction. - Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Other
- Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation. - Only candidates residing in either the duty station or from a location in a neighboring province
that is within commuting distance of the duty station will be considered. - Appointment will be subject to certification that the candidate is medically fit for appointment.
Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
individuals hired on or after 15 November 2021. This will be verified as part of the medical
clearance process. - Accommodation is not provided.
- This position is open to ONLY Sudanese nationals.
- Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via email referencing subject as VN 32
2024 Senior Programme Associate (Team Leader) – G7 – Port Sudan.
Kindly send the following document to: [email protected]
- Cover Letter
- CV
- PHF (Personal History Form)
Any application that does not comply with the above-mentioned instructions will be automatically
excluded from the process. Only shortlisted candidates will be contacted.
Posting Period
From 23 June 2024 to 30 June 2024.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
training or other fee). IOM does not request any information related to bank accounts
