Finance Officer (Kosti) – MTI

Job Description

Organization	Medical Teams International
Section/Unit	Finance
Supervisor	Finance Officer
Duty Station	Kosti
Deadline	19 May 2024

The Finance Officer is responsible for providing overall leadership to the Financial, Human Resources, Administrative and legal components of the White Nile Kosti office of Medical Teams International. 

This position works closely with the field Manager, HR Officer, logistics and procurement officer, and other senior leaders to ensure all Medical Teams Sudan establishes and adheres to efficient, professional and legally compliant finance policies and procedures, and are aligned with MTIs global and country policies and standard operating procedures for support services, including financial systems, taxation, labor legislation, legal registration and administrative services. 

Duties and responsibilities:

General:

• Develop a plan to train all relevant staff in financial procedures and educate all team members on financial aspect of their role.
• Proactively identify problems and successes to ensure sustainable improvement of financial performance.
• Work with the Finance Manager in preparation of financial donor and other reports.
• Provide technical advice to in field locations on all finance procedures and processes.
• Support and collaborate with all relevant program and operation staff in relation with financial matters and as well on overall improvement of field level program.

Finance Management

• Ensure timely financial planning, analysis, review and forecasting in collaboration with head office and field team.
• Ensure the establishment, implementation and management of MTIs financial system, reporting, tools and standard operating procedures at the field level in collaboration with Head office finance team.
• Liaise with head office, field office, including the transfer of funds.
• Manage and ensure that accounting and finance records are complete and up to date at field office level through establishment of standardized filing systems.
• Managing and review procurement and contractual activities including ensuring budget availability, allowability, allocability, adherence to procurement policy and reasonableness.
• Ensure all audit, legal and donor requirements are met and documents in expenses. 
• Ensure timely payment to all organization’s payees and venders and maintain sufficient and complete payee files.
• Supervise the preparation of allocations of funding, cash disbursement and budgeting of planned expenses in the projects in accordance with financial management policies and established approval levels.
• Communicate and share budget and spending plans and authorizations to the field office.
• Establish banking arrangements and closely work with Bank managers about any risks including foreign exchange fluctuations; cash management of local bank accounts and availing petty cash fund.
• Coordinate with the Field Manager and accountants to ensure Medical Teams meets taxation obligations in Sudan and liaise with government taxation institutions and submit tax reports.
•  Ensures compliance and consistency with the organization’s policies and procedures, as well as compliance with donor and local regulations/requirement.
• Coordinate and support all internal/external audits and compliance tests.
• Plan, develop and prepare financial reports for both internal and external audience as applicable.
• Coordinate, with the Field Manager, the development and implementation of policies and SOPs to mitigate fraud and financial mismanagement. 
• Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.

Project Financial Oversight

• Compile and analyze and report on actual and planned monthly expenditure, interpret and communicate with operational and program team.
• Analyze variance against approved/forecasted budgets and make recommendations.
• Conduct regular field visit to monitor and support the financial performance of a project and support the field team.
• Coordinate, supervise and prepare all financial statements / reports to various bilateral, multilateral 
  donors. 
• Assist in the establishing and maintain commodity inventory management system and asset control 
  procedures.

Minimum Qualification, Skills and Experience Required:

EDUCATION, LICENSES, & CERTIFICATIONS                                                                                                            

• Bachelor’s Degree in Accountancy, Business Administration/Management or other relevant fields
• Preferred: Master degree in relevant field.
• Additional finance related trainings about donor regulations, project management or humanitarian standards or related fields are advantages

 EXPERIENCE                                                                                                                   

• Minimum 5 years of experience required in relevant field – finance/accountancy,  operations management or business management is required.
• Experience of working with other INGOs or other non-profit organizations in a similar role is preferable.
• Experience in logistics, procurement, and routine administrative office support is an added advantage.
• Experience of working in humanitarian and emergency setting with a similar role is highly preferable.

How to apply

Applicants must submit their applications, cover letter, Curriculum Vitae, All qualifications, work certificates, nationality card and birth certificates, 3 reference letters at HAC. Or Labor Office Kosti Hard copy applications .

    Application deadline is May19/2024.