Grants Management Assistant (Port Sudan) – IOM

Job Description

Organization	International Organization for Migration
Position Title	Grants Management Assistant
Duty Station	Port Sudan, Sudan
Classification	G5
Type of Appointment	One-year fixed term with possibility of extension
Estimated Start Date	As soon as possible
Closing Date	May 11, 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated
to promoting humane and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are
eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered
as first-tier candidates.

Context:

Under the overall supervision of the Grants Management & Capacity Building (GMCB) Coordinator, the
direct supervision of the Grants Manager, and in coordination with the resource management,
programme support, and various technical units, the successful candidate will be responsible for
supporting the administrative action, coordination, and individual sub-grant monitoring necessary to
carry out successful sub-granting activities to support identified partners in the implementation of any
humanitarian, development, and peacebuilding projects.

Core Functions / Responsibilities:

1. Coordinate administrative actions and monitor sub-grant activities to support partner
   implementation of projects across humanitarian, development, and peacebuilding sectors.
2. Monitor and track grants disbursement processes and draft comprehensive reports, ensuring
   alignment with project scopes and cost efficiency.
3. Assist to draft and review partner agreements, collaborating with procurement, finance, and
   other teams to, and ensure compliance with organizational standards.
4. Track project reporting, payment, and monitoring schedules, coordinate with appropriate staff
   to ensure process moves throughout.
5. Maintain records of all grant activities and support the implementation of monitoring and
   evaluation plans.
6. Facilitate partner reporting using standardized templates and ensure adherence to grant
7. requirements.
8. Conduct monitoring and verification activities, including data collection and analysis.
9. Support Grants Manager and Finance Colleagues in completing due diligence process to
   evaluate capacity and ability of potential partners.
10. Ensure compliance with deadlines and organizational policies, maintaining accountability for
    grant-related processes.
11. Have regular check-ins with assigned sub-grants or implementing partners, discuss issues and
    flag any challenges or inconsistencies with GMCB Coordinator for follow-up.
12. Undertake duty travel when needed to perform the functions of the position.
13. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• High School diploma with five years of relevant experience; or
• Bachelor’s degree in human resources, Business Administration, Psychology, or related field
  with three years of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-Mail, Outlook.
• Experience working in the humanitarian system either with UN, NGOs, or other organizations.
• Experience in implementing projects, with a focus on grant management and coordinating with
  multiple stakeholders.
• Strong written and verbal communication skills for coordination and reporting.
• Experience working with project proposals and monitoring reports.

Skills

• Knowledge of grant and project award cycle for the UN.
• Familiarity with major crisis response sectors (WASH, Health, SNFI, etc.) and their core activities.
• Attention to detail and ability or organize and prioritize work in a methodical way.
• Willing to learn new things, problem solving and work independently.

Languages
Fluency in English and Arabic is required (oral and written).

Required Competencies

Values – all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: respects and promotes individual and cultural
  differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to
  achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely
  manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and
  innovate.
• Accountability: takes ownership of achieving the Organization’s priorities and assumes
  responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
  complex matters in an informative, inspiring, and motivational way

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding
  confirmation.
• Only candidates residing in either the duty station or from a location in a neighboring province
  that is within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.
  Subject to certain exemptions, vaccination against COVID-19 will in principle be required for
  individuals hired on or after 15 November 2021. This will be verified as part of the medical
  clearance process.
• Accommodation is not provided.
• This position is open to ONLY Sudanese nationals.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
  applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via email referencing subject as “VN 24
2024 Grants Management Assistant – G5 – Port Sudan”
Kindly send the following document to: [email protected]

1. Cover Letter
2. CV
3. PHF (Personal History Form)
   Any application that does not comply with the above-mentioned instructions will be automatically
   excluded from the process. Only shortlisted candidates will be contacted.
   Posting Period
   From 05.05.2024 to 11.05.2024.
   No Fees:
   IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
   training or other fee). IOM does not request any information related to bank accounts.