HR – Assistant(Gedarif) – Solidarites International
Job Description
| City | Madani |
| Supervisor | Logistic and Administrative Manager |
| Duty Station | Gedarif |
| Closing Date | 16 April 2024 |
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI’s interventions provide expertise in the field of access to drinking water, sanitation, and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty.
countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers – intervene with professionalism and commitment while respecting cultural norms.
Duties and responsibilities:
Goal / Purpose:
At his/her assigned base level; the human resources assistant supports the administrator in the processing of all tasks relating to Human Resources.
ROLES AND RESPONSIBILITIES:
List of principal activities:
Administrative management of personnel:
- Participate in the organization of training and ensure that all trainings attended are recorded in HOMERE (HR Software)
- Ensure digital and physical archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarities International employees.
- Ensure the confidentiality of all HR data.
- Participate in the monitoring of work contracts on the base and inform the Logistics/Administrative Manager when they are due to expire. The HR Assistant is also in charge to draft new contracts.
- Collect payment details and integrate them into the Human resources management software (Homère)
- Issue pays slips and supervise payment of salaries after approval by the Logistics/Administrative Manager
- Calculate taxes and duties and create pay records for the relevant organizations.
- Support the Logistics/Administrative Manager in the follow-up of Professional Evaluation Report, check of the quality of the document and ensure all information related are recorded in HOMERE.
- Keep an organization chart up to date for the base.
- Assist the administrative in the organization and conduct of meetings with personnel representatives.
- Participate in the application of policies relating to salaries and benefits for Solidarities International
- Monitor changes in the cost of living.
Recruitment:
- Support the Head of Department to respect and follow-up the recruitment procedures and participate to the interview.
- Prepare the induction planning of new employees in collaboration with his/her line manager and head of department.
- Orientate new recruited employees on SI HR Policy (Internal Staffs Regulations, specifics allowances and benefits…) and explain the contents of SI HR procedures and processes.
- Update the recruitment follow-up on a monthly basis.
Team management
- Train and support team members under his or her supervision (if any)
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Reporting / communication:
- Participate in supervision of regulations in effect.
- Centralize and report to the Logistics/Administrative Manager on ISR implementation’s feedback/issues.
- Report to each Head of Department on a weekly and monthly basis HR related information about their respective teams.
- Report progress of Human Resources activities to the Logistics/Administrative Manager on a weekly basis
- Participate to the NRH Pack preparation.
Minimum Qualification, Skills and Experience Required:
- Desirable finance, business, or administration related diploma.
- Minimum experience of 2 years in HR, in INGO/NGO.
- Desirable familiar to HOMERE (HR Software) system.
- Competencies:
- Results
- Teamwork
- Flexibility
- Commitment
- Stress Management
- Good technical knowledge of communication skills.
- Fluent in English (speaking, reading, and writing) as well as in Arabic.
How to apply:
- Interested candidates are requested to send their complete files in English (CV and motivation letter) to the below e-mail address:
- [email protected]
- [email protected]
Please note that Solidarities International keeps all applications, files will not be returned to applicants at the end of the recruitment process.
Deadline of submitting applications as: 16/04/2024 any application sent after this date will not be considered.
