Human Resource & Finance Manager (Geneina) – TGH

By Admin Last updated Jun 29, 2024

Job Description

Organization	Triangle Generation Humanitaire
Location	base in West Darfur Geneina
Closing Date	08 July 2024

Maintenance of a full confidentiality regarding any financial information;
Implementation and respect of administrative, financial and Human Resources procedures;
Accountancy for West Darfur Bases (s);
Cash Management of Geneina base (s)
Financial Management under the supervision Finance Coordinator;
Financial Reporting under the supervision of Finance Coordinator;
West Darfur data HR Management under the supervision of Human Resources Coordinator.

Tasks include:
Ensure efficient archiving of all administrative and financial documents;
Manage the good translation duties related to the bank (letter, statements etc.) do by the administrator;
Ensure the control and the classification all invoices and their supported document for West Darfur Bases on monthly basis (in coordination with the field coordinator, Log team, project managers etc.);
Ensure the truthfulness of accountancy and manage according ;
Ensure the follow up contracts, payment of rent and invoices for all TGH premises (in coordination with Log team);
Ensure the payment of logistic and program invoices respecting TGH financial procedures and the cash management process;
Manage the Purchase Follow Up Collect, control and follow all data related to other contracts (purchases, services and transportation);
Insure good achieving system in West Darfur base (s) for financial document.
Update TGH coordination with all changes in financial &economic situation in the Sudan.

Ensure the implementation of the administrative, financial rules and procedures;
Ensure the respect of the administrative calendar by him and the administrative team;
Evaluate all the financial tools and guidelines and suggest improvements of TGH;

Ensure the daily Management of cash box;
Ensure follow-up of cash advances on a weekly basis in collaboration with different departments;
Ensure the daily update the accountancy tool strictly following TGH financial procedure;
Ensure the daily update of the accountancy make sure the precise usage of contract code, and budget line;
Prepare all documents (including bank reconciliation & cashbox inventories) to close the accountancy on weekly and monthly basis according to TGH procedures;
Send the accountancy to the Finance Coordinator on weekly & monthly basis;
Ensure accurate book keeping in the appropriate computer file(s);
Ensure timely payment of invoices according to TGH financial policies;
Ensure the bank transfers of salaries for all staff paid by bank transfer from bank of Khartoum (in coordination with HR team);
Ensure the preparation of bank documents needed for transfers in coordination with finance Coordinator;
Ensure the payment of social insurance and Income tax at Khartoum/port Sudan level;
Manage and translate issues related to the bank;

Ensure the monthly accounting documents (invoices hard copies/and related documents) of the mission are classified and archived ;
Supporting the Field Admin-Fin staff, Field Coordinators, and in the accountancy management;
Request & Monitor & Follow and make sure that all the accounting documents, soft and hard, from the bases, are sent on time and report accordingly;
Check and classify the entire financial document;
Ensure the accounting documents of the bases are in conformity and in which case make monthly feedback to each base;
Voucherization;

Provide financial support and good accounting practices to mission bases as required (including temporary travel as required)
Ensure the management control of accounting documents and give the necessary recommendations to the field team on the proper presentation of financial documents

Ensure the internal financial control (respects of TGH financial procedures and good use of the various tools);
Prepare and classify invoices and purchase files for donor’s financial audit;
Prepare and participate in any financial audit made by donors;

Prepare all financial documentation & participate in any donor’s assessment, if needed;
Prepare financial reports and follow-up of any donor’s financing contracts in link with the support coordinator;

Prepare and update all HR related files (data salary, travel allowance, daily worker follow-up);
Set up, manage and maintain personal folders for National Staff (leave requests, absences related documents and leave requests sick report, scratch card follow-up, valid ID card, etc.)
Follow up social insurance registration and ensure all Westdarfur staffs have social insurance numbers.
Ensure that all Westdarfur staff folder are updated and completed (salary sheets, presence sheets, & salary payments).
Ensure WestDarfur daily worker follow-up, making sure the tool is correctly filled and the procedure for daily worker hiring is respected.
Assist in recruitment process (documentation), sharing documents.

Assist in the management of skilled and basic workers of the team.
Support and monitor that TGH staff respect the PSEA and Child Safeguarding guidelines.
Ensures that TGH staff and partners respect and implement the Child Safeguarding Policy

Perform other related duties as instructed by the Finance and the Human Resources Coordinators and also the Country Head of Admin, Finance & HR
Any other task/duty that is necessary for TGH activities

Ensure briefing of new WestDarfur staff on administrative & finance procedures.
Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
Take a proactive stance to identify areas requiring development and tailor training as appropriate.
Through supervision and training, enable TGH staff to take on greater role in the performance of their tasks throughout the program
Ensure that capacity-building activities are implemented properly at field level

Knowledge, skills and personal features required

Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications through

Opening date 27June 2024 – 08 July 2024

This position is not entitled to TGH INPAT Status, no accommodation, no Monthly Allowances

NB : The salary can be paid in SDG due to the current situation and non-accessibility to the base